Complex Gmail System With Agent & DataBase + Personal Text/Voice Agent
📬 AI EMAIL MANAGEMENT SYSTEM + TELEGRAM + KNOWLEDGE BASE
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Your AI-based command center – automate your emails, manage information, and maintain full control.
🧠 What is it?
A ready-made template to download that you can customize to your needs. The system:
scans your Gmail inbox itself,
classifies messages (e.g. urgent, invoices, social media),
generates draft responses based on your knowledge base (PDFs)
sends notifications to Telegram in important cases.
💡 How does it work?
🔁 Workflow 1 – EMAIL SYSTEM (GMAIL + AI + TELEGRAM)
✅ Automatically scans the Gmail inbox (e.g. every minute)
✅ Classifies emails (e.g. Urgent, Payments, Information…)
✅ Generates draft responses using OpenAI + Pinecone
✅ In the case of invoices – forwards them to a selected email address
✅ Sends a notification to Telegram when something important happens
📩 You work on your inbox 80% faster
📲 You are informed only when necessary
📂 The system learns based on your documents
📚 Workflow 2 – AGENT FOR UPDATES OF THE KNOWLEDGE BASE
This is a separate, simple agent whose task is to:
➡️ provide information based on the knowledge base (text/voice)
➡️ additionally includes access to the network
➡️ integrated with Telegram - sends customized notifications from Gmail
➡️ adds documents to your knowledge base (Pinecone)
🚀 READY TO EXPAND
✅ Integration with CRM
✅ Possibility to add a voicebot / transcription / tasks
✅ More channels (WhatsApp, Slack, Messenger)
This system is the foundation on which you can build any workflow for your business.
🔧 TECHNICAL REQUIREMENTS
📩 Gmail + API
🤖 OpenAI API
🧠 Pinecone (free plan is enough)
📡 n8n (local or cloud - e.g. n8n.cloud)
📲 Telegram
💸 COSTS (mini version example)
✅ COSTS (mini version example):
– 🆓 AI agent template - PLN 0 (you get it from me)
– 🆓 Telegram - PLN 0
– 💵 OpenAI API - depending on the model and usage (low costs - according to usage.)
– 🆓 SerpAPI (optional) - free limit of 100 queries/month.
– 🆓 Pinecone - free plan (sufficient) - paid version from approx. $25/month. - if needed
– 💵/🆓 n8n (locally) – PLN 0 / cloud version from approx. €24/mo. <- Base platform for all automation
📜 Template available for your needs : ) Before full implementation, familiarize yourself with the platform regulations and use the system in accordance with the legal requirements in your country.